Question

Create vacation notice in Outlook - this is how it works

Answer 1

Set up Outlook out-of-office notice with the rule function - this is how it works
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quick start Guide

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With the rule function you can easily create a vacation notice in Outlook. We'll show you how it's done..

If you use a Microsoft Exchange account in Outlook, you can use the "Automatic reply in Outlook" function to set up an out of office message quickly and easily. However, the majority of email users use a Gmail, Yahoo or other POP or IMAP account. We will show you how you can set up an automatic out of office message in Outlook with the rule function. The only drawback: During your absence, Outlook must continue to run on your PC so that your out-of-office template is sent automatically.

Set up Outlook out-of-office notice with the rule function - this is how it works

Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

Open a new e-mail with the " New E-Mail " button at the top left.

2nd step:

Now create a template for your vacation notice in the text field . Do n't forget the subject line .

3rd step:

In the next step, the away message must be saved. To do this, click on " File " at the top left .

4th step:

Go to " Save As " and choose a location where you can find the template again later, for example your desktop. Click on " Save " to confirm . Make sure that the file type Outlook template (* often) is selected.

5th step:

In this step you create the rule for sending the automatic reply message. To do this, click " File " in the top left again .

6th step:

Select the item " Manage rules and notifications ".

7th step:

A new dialog window will now open. First click on the " E-Mail Rules " tab at the top left and then directly below on " New Rule ... ".

8th step:

The " Rules wizard " opens . Click on " Apply rule to messages I have received " and confirm this selection at the bottom right with " Next> ".

9th step:

Now you should define the conditions under which the rule should apply. Since the out-of-office notice should only be sent when you are on vacation, check the box in front of " which was received within a certain period of time ". By clicking on the text section marked in blue " in a certain period of time ", you can finally set your period of absence. Finally, confirm all details again with " Next> ".

10th step:

In the next step you have to set which template should be used for the vacation notice. To do this, check the box " answer this with a specific template " and then click on the text section marked in blue "of a specific template ".

11th step:

Now select your previously saved vacation notice. To do this, use the " Search " function to search for the relevant file. By clicking " Open ", the relevant e-mail is then selected as a template.

12th step:

You have to confirm the selection of the template at the bottom right with " Next> " again.

13th step:

In this step you can add exceptions to your out of office rule. For example, you can exclude certain people or groups of people from your out-of-office reply. If this is not the case, you can go to the next step with " Next> ".

14th step:

Finally, you still need to activate the out-of-office rule that you have created. To do this, check the box in front of " Activate this rule " and click on " Finish " at the bottom right . Your out of office reply is now set up.

quick start Guide

1. In Outlook, click on " New Email ".
2. Write your out of office message in the text field. Also, think about the subject line.
3. To save, click on " File "> " Save as "> select a storage location > confirm with " Save ".
4. In the upper left, click File > Manage Rules & Alerts .
5. A new window is opening up. Click here on " E-mail rules "> " New rule ... "> " Apply rule to messages I have received "> " Next> ".
6. Check the box in front of " received in a certain period of time " and click on the blue text section " in a certain period of time ". In the next step, enter the period of your absence. Then click on " Next> ".
7. Put a checkmark in front of " answer this with a specific template ". Click on the blue text "of a specific template " and select your previously saved vacation notice. Confirm again with " Next> ".
8. If necessary, add exceptions to your out of office rule. Save your entry again with " Next> ".
9. To activate the vacation notice, check the box " Activate this rule " and then click on " Finish ".

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