Question

Outlook calendar - this is how it works

Answer 1

Share Outlook Calendar
1st step:
2nd step:
Alternative: Send Outlook calendar by email
1st step:
2nd step:
3rd step:
Manage calendar permissions
1st step:
2nd step:
Quick Start Guide: Share Outlook Calendar
Quick Start Guide: Email Outlook Calendar
Quick guide: Manage calendar permissions

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With Microsoft Outlook you can share your calendar with other people. We'll show you how to do this in our tips + tricks..

There are advantages to sharing your Outlook calendar. It makes the coordination of meetings and other dates much easier. However, there is one requirement to be able to use this function in Outlook: You have to use a Microsoft Exchange account. But there is also a viable alternative for those who do not use such an account. You can read about the options here.

• Share Outlook Calendar
• Alternative: Send Outlook calendar by email
• Manage calendar permissions

Share Outlook Calendar

"For the function to share calendars " You need and want to share with your calendar, the person, a Microsoft Exchange account to use. Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

Open your Outlook calendar and click on "Share calendar " in the top menu area .

2nd step:

A new window opens with an invitation to share in the form of an email. Enter the recipient , a subject and, if necessary, a short message text. If Outlook should send a request to share the recipient's calendar at the same time, check the corresponding check box. Click " Submit " to finally share your calendar.

Alternative: Send Outlook calendar by email

Alternatively, if you don't have a Microsoft Exchange account, you can email your calendar. With this function, the recipient will receive your calendar as an attachment to an email. However, the attached calendar is only a snapshot . This means that possible changes in your calendar are not synchronized. Follow our step-by-step instructions or take a look at the brief instructions ..

1st step:

Open your calendar in Outlook and click on the " Send calendar via email " icon in the top menu . Then confirm with " OK ".

2nd step:

A window will now open in which you can select the correct calendar and the desired period . After you have made your selection, confirm with " OK ".

3rd step:

Your calendar will now be loaded into an email. Now enter the recipient (s). If necessary, you can also write a short message text. Finally click on " Send ". The recipient then receives the mail with your calendar attached.

Manage calendar permissions

You can assign appropriate permissions to everyone with whom you share your Outlook calendar. In this way, you have control over whether a person is only allowed to read your calendar or whether it is also allowed to make changes and entries. Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

Open your calendar in Outlook. Then click on " Calendar Permissions ".

2nd step:

In the new dialog window you can select the appropriate person in the " Authorizations " tab and then specify the " Authorization level ". In this way, you can determine exactly which elements the person is allowed to read, edit and delete on a person-related basis.

Quick Start Guide: Share Outlook Calendar

1. Open your calendar and click on " Share calendar ".
2. Enter the recipient , subject and, if necessary, a message text. Finally click on " Send ".

Quick Start Guide: Email Outlook Calendar

1. Open your calendar and click on " Email Calendar ".
2. Select the calendar and time period you want .
3. Enter the recipient and then click on " Send ".

Quick guide: Manage calendar permissions

1. Open your calendar and click on " Calendar Permissions ".
2. Click on the " Permissions ". Select the appropriate person and a suitable authorization level . Confirm your selection with " OK ".

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