Question

Design Vacation Planner in Excel

Answer 1

Create vacation planning in Excel
1st step:
2nd step:
3rd step:
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Brief instructions: Create vacation planning in Excel

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Would you like to plan your employees' vacation in Excel? We'll show you how..

Unfortunately, an overview of when which employee is on vacation is not automatically created in every company. But you can create a template yourself with Excel. Every employee can then register there.

Create vacation planning in Excel

Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

Enter the names of your employees in the A column. You can also insert placeholders so that each of your colleagues can enter themselves. Make sure that the first line remains free.

2nd step:

Now enter the data that your vacation planner should refer to in the first line from the B column. All you have to do is enter the first three days.

3rd step:

Select the entered data and click on the symbol for font alignment in the " Start " tab. Select " Rotate Text Up ".

4th step:

Now mark the entered data and pull on the small square at the bottom right within the marked area. This is how you automatically insert further data according to the same scheme.

5th step:

In the " Start " tab you will find the " Format " option on the right . Click on it and select " Adjust column width ", while all your date columns are marked.

6th step:

Now you need to determine how wide your columns should be. We recommend that the columns be as narrow as possible so that the holiday calendar remains clear. For example, a width of "4" can be used - this corresponds to 33 pixels.

7th step:

Now you can color individual date fields for the respective employees. To do this, you must first click in the corresponding cell and then select the paint bucket symbol under " Start ". It is best to use a strong color, such as green. You or your colleague can now enter the vacation days.

8th step:

This is what a ready-made vacation planner for January could look like. You can adapt other parts of your template to suit your needs.

9th step:

One possibility for optimization would be to enter public holidays, for example. It is best to use a different, strong color for this. In the example we used red for this. You can also create different worksheets per month in the same document. To do this, you can select one of the sheets below or create a new one using the plus symbol. You can even use it to create a clear vacation planner for the whole year.

Brief instructions: Create vacation planning in Excel

1. Enter the names of your employees in column A. Leave the first cell free. You can also enter additional placeholders below the actual names. So other colleagues can also use this list.
2. In the first line of each of the next two columns, enter the date on which your vacation planner begins. This could be January 1st, for example, or the exact date January 1st, 2021.
3. Select the two cells. Then click the alignment button in the " Start " tab and set the text so that it is not displayed horizontally but rotated upwards.
4. Mark the two cells again and use the small square in the lower right to continue to mark them. In this way, additional data is automatically entered.
5. In the "Start" tab, you can adjust the " Column width" via " Format " . Select the top row and then enter a column width. This allows you to keep the gaps as narrow as necessary. A possible column width would be " 4 " - this corresponds to 33 pixels.
6. Your Excel template is now ready to use for planning your vacation. Now either you or the respective employee must first click on the corresponding cell and then on the fill button in the " Start " tab. The field is then marked in a certain color. In this way you can optimally manage all free days.
7. You can also, for example, create a separate Excel sheet in the same document for each month. To do this, simply click on another sheet or on the plus symbol in the sheet overview below.
8. You can now continue this idea and, for example, also mark all public holidays in the calendar. Use a different color for this so that it differs from the employees' vacation days.

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