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How to insert a Word document into a PowerPoint

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How to insert a Word document into a PowerPoint

The popular Microsoft Office suite contains several programs that are very useful in work and everyday life. The Word program, for example, is perfect for creating and editing texts. However, if you want to present the final result in public, this word processor is not very suitable. To do this, it is much more convenient to use the PowerPoint presentation program ..

If only a short snippet of a Word document needs to be inserted into the slide show, copying and pasting is usually sufficient. On the other hand, if the text is longer, copying and pasting can be more tiring. Microsoft offers two very practical options for inserting the entire Word document into PowerPoint . We explain these functions step by step.

Index
  1. Insert a Word document into PowerPoint as an object
    1. First step: open the? Insert object? Window
    2. Second step: select the Word file
    3. Third step: edit the object
  2. Insert formatted Word document into PowerPoint: step by step tutorial
    1. Step one: customize the style in Word
    2. Step two: save changes and close Word
    3. Third step: add the Word document to PowerPoint
    4. Step four: format the text

Insert a Word document into PowerPoint as an object

Adding a Word document to PowerPoint as an object is the preferable option when time is short. With just a few clicks, you can insert short text on a presentation slide . If you want to distribute it over multiple slides, you must do it manually. Next, we explain how to insert the Word document as an object step by step..

advice

The fastest way to create a new slide to insert the Word document as an object is by using a keyboard shortcut. To do this, you must press the [Ctrl] + [M] keys at the same time. PowerPoint offers many other handy keyboard shortcuts, which you can discover in our article on the best PowerPoint keyboard shortcuts.

First step: open the? Insert object? Window

Create a new PowerPoint presentation or open one you already have. In the menu, select the tab? Insert ?. Then click on the icon ? Object ?, In the area of? Text? of the tape:

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Click on the insert objects option on the ribbon.

Second step: select the Word file

The window opens? Insert object ?. Check the option of? Create from file? with the left mouse button, then click "Browse". Select the Word document following the file path and confirm with? OK ?..

Note

Make sure that the option? Show as icon? is disabled.

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You can import a Word file into PowerPoint as an object without having to edit it first.

Third step: edit the object

PowerPoint inserts the Word file on the selected slide. You can now move the object or change its size . To do this, you must select it with the left mouse button. By keeping the button pressed, you can drag the object to the place you want or resize it.

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You can edit the object in PowerPoint.

To edit the text , double-click the object. An interface will then open to the word processor to edit the text from there.

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You can edit the text of the object in PowerPoint using an interface to Word.
advice

Word and PowerPoint are included in the Microsoft Office 365 package that IONOS offers at a special price and that allows the programs to be used on up to five devices per user.

Insert formatted Word document into PowerPoint: step by step tutorial

The second method of adding a Word document to PowerPoint requires formatting the text beforehand in Word. The advantage of this option is that PowerPoint automatically splits the content across multiple slides . By selecting the correct format, the program distributes the text properly. Next, we will explain step by step how to import the Word document into PowerPoint in this way.

Note

Don't have time to edit the Word document? In that case, go directly to the third step and follow the instructions from there. PowerPoint will create a new slide for each paragraph in the Word document.

Step one: customize the style in Word

Open the Word document and select the "Home" tab. There are several styles available in the "Styles" section. To insert the formatted text into your PowerPoint presentation, you only need two of them:

  • PowerPoint generates the titles of the presentation slides from the text fragments with the style? Title 1 ?.
  • PowerPoint generates the content of the slides from the text with the style? Title 2 ?.
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To import the text into your presentation successfully, you must change the style.

Step two: save changes and close Word

Save and close the file before inserting the Word document into PowerPoint. To do this, open the menu? File ? of Word, select? Save ? and then, ? Close ?

Third step: add the Word document to PowerPoint

Open your PowerPoint presentation . In the "Insert" tab, select the "New slide" drop-down menu. and click on the option? Outline slides ?. Then open the Word document by following the path of the corresponding file .

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With the option? Outline slides ?, PowerPoint imports the text and structure of the Word document.

Step four: format the text

PowerPoint inserts the Word file and splits the text onto multiple slides . Finally, you can edit and format the content as usual.

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PowerPoint inserts the Word file without modifying the format.
advice

If you frequently perform certain actions in a row, macros in PowerPoint can make your job much easier. This system allows you to save sequences of actions within the program, such as keystrokes and mouse clicks, which you can quickly reactivate at any time.


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