Microsoft PowerPoint design options are very versatile and help you create professional presentations. With just a few clicks and no programming skills, you can insert animations, transitions, graphics, and images. However, although the software is very widespread, many users are unaware of some of its functions, such as the Outline view, a presentation view with which it is much easier to structure the content. In this article, we explain how to use Outline view in PowerPoint step by step..
When you start the PowerPoint program and open a presentation, normal view is enabled by default. However, the program offers many other presentation views that you can quickly activate. These are the different views and their advantages :
In addition to presentation views, PowerPoint also offers several Master views, which allow you to apply the same design template automatically to all slides.
When creating a new presentation, it is recommended to define the general structure of the content from scratch. PowerPoint's Outline view makes it easy for you. With it you can organize the slides, control the structure at all times and modify it if necessary without having to switch to normal view..
PowerPoint's Outline view displays the following items :
The famous PowerPoint presentation program is part of the Microsoft 365 package , which IONOS offers you at a special price along with your own domain and plenty of storage space.
Next, we explain step by step how to open the Outline view and make the most of all its features..
To see the presentation views, open PowerPoint and select the? View ? in the top menu bar. PowerPoint displays all presentation views on the ribbon. Left click on the option? Outline view ?. In this way, you will see a structured list of the title and text content of all the slides:
These are the most common editing options in the Outline view:
Have you noticed that the slides are not well arranged ? PowerPoint's Outline view makes it easy to move them around. To select the corresponding slide in the Outline, click the icon next to the number. Then, hold down the left mouse button to drag the slide to the position you want.
In Outline view, you can not only change the order of the slides, but also edit the content. For example, to add text to a secondary point on a slide , PowerPoint offers two options :
If you want to add a lot of new text, we recommend creating a new slide , which is also possible in PowerPoint's Outline view. There are two ways to insert a new slide:
Keyboard shortcuts allow you to access functions faster. For example, to add a new slide, you can press the Ctrl and M keys at the same time. This keyboard shortcut works in both Outline and Normal views.
In Outline view, the title or main point of the corresponding slide is displayed above the content or sub point by default. You have the option to change this hierarchy. To do this, first, select the line of text that you want to level up or down and move it with the mouse to the desired place.
You can also modify the levels without using the keyboard : right click on the line you want. PowerPoint will open a context menu where you can select the options ? Promote? or? Decrease level? to change the level text.