To the question, what is the key to creating a good PowerPoint presentation? the answer is often "less is more". In other words, keep the text as low as possible; so that the audience pays more attention to what you say and is not distracted by what is projected on the slides. Also, as a speaker, you will be less tempted to read the presentation text aloud..
When giving a lecture , it is best to memorize the content. However, Microsoft's presentation program also offers a practical solution to help you remember: PowerPoint notes . These can be integrated into the same document and guarantee that you do not forget any point. Of course, the notes are not shown to the public. We explain step by step how to create and use them during the presentation.
Typically, a presentation presenter uses two screens : the first monitor is used to control the presentation software, while the other screen or projector shows the slides to the audience. PowerPoint allows you to present different content on both screens. For example, you can show your presentation to the audience on the projector and use the other monitor to enable presenter view and view speaker notes in PowerPoint. Here's how to use this handy feature..
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You can add notes to your slides as soon as you start designing. First, check if the corresponding field already appears in the window. To do this, open the tab? View? and select the "Normal" presentation view. Should there be a gray field with the text? Click to add notes ? below the selected slide. If not, you can open it in a few seconds: left click on the button? Notes ? which appears on both the ribbon and the status bar below the slide. If you wish, you can close the notes field at any time by clicking on them again..
If the option? Notes? is not available in the status bar, right click to open the context menu and select? Notes ?. A check mark will appear next to the option, and the notes button will be displayed on the bar.
You can now write your speaker notes in the appropriate field. Later when you present, you can enable Presenter view to see all these comments about the slide . Repeat this step for each slide .
Another option for inserting notes in PowerPoint is the presentation view? Notes Page? , which offers more space to write your notes. It should be used if you plan to insert long chunks of text in your notes.
PowerPoint has several presentation views , which offer different benefits. For example, the Outline view is very useful for structuring your slides well.
To open Notes view, select the? View? Tab. from the menu and press the button? Notes page ?. PowerPoint will display one slide per page and the corresponding notes . To make changes, it is not necessary to switch to the "Normal" view. Click in the notes field to edit them.
Before starting your presentation, you must configure your operating system and presentation program to view your speaker notes in PowerPoint. For this, it is necessary to configure two screens on the equipment. The option ? Expand ? usually appears immediately after connecting a projector or other display to the computer. In this case, select it with a left click. If this option is not displayed, press the [Windows] and [P] keys on the keyboard at the same time. A menu will appear where you can select? Expand ?.
It is also necessary to enable the so-called Presenter view of PowerPoint, which will appear on your screen and show the slides with the speaker notes . If you have PowerPoint 2003 or a newer version, the program will automatically set this view by default. If not, follow the instructions in step four.
Technical problems are unpredictable and can be especially annoying if they arise in the middle of a presentation. That's why PowerPoint offers the option to print your slides and notes with just a few clicks. This way, you always have your PowerPoint notes close at hand during the presentation.
PowerPoint offers two options for enabling Presenter view:
To show only the presentation slides on both screens during the presentation, simply disable Presenter view . To do this, uncheck the checkbox.
Does Presenter view appear on the audience screen and show speaker notes in PowerPoint? This configuration error can be corrected quickly. In this case, the program also offers two options:
With presenter view enabled, both screens can be swapped with just a few clicks. First, start the presentation. To do this, open the? Slide show? Tab. and press? From the beginning? :
With the mouse over the first slide, right click and select? Show presenter view? in the menu that will be displayed. Then open the drop-down menu? Presentation options? and select the option ? Change presenter view and presentation? .
With this option, you can set the screen that is used for the presentation view . Open the? Slide Show? Tab and displays the menu of the category? Monitors? to select the appropriate screen.
To summarize the content of the presentation to the audience at the beginning of the talk, add an index. We explain how to do it in our article on how to create a table of contents in PowerPoint.
