Microsoft Word is probably the most popular software for word processing. The program allows the writing of texts quickly and, in most cases, without complications. With the software it is also possible to integrate additional elements in the documents, such as images and tables. If you want to create a table in a few minutes to bring clarity to the document, it is not necessary to resort to Excel, since Word also offers functions for this..
Word has an additional feature to easily create a table. To do this, click with the document open on the tab? Insert? and then select the option? Table ?. Word presents a very simple function here: select directly with the mouse pointer how many lines and columns the table should have. With a single click, the program inserts the selected matrix into the document.
There are also other possibilities to create tables in Word: just below the selection matrix appears the dot? Insert table ??. Clicking here opens a menu that offers several options with which you can adapt the table to your needs before creating it. To do this, first, you have to set the number of columns and rows, although you can also determine the column width . You can set a fixed column width or let Word adapt it. The program adjusts the column width to the content or the size of the window..
Another function allows you to draw the table . This way you can create a cell with the size you want and keep adding rows and columns to expand the table little by little.
Another very useful function is the one that allows you to format an existing content in a document as a table. However, it is necessary to give a previous format to each of the contents of the cells: order the texts or figures on different lines and separate each of the entries with tabs. In this way, Word can define the distribution of content in rows and columns. Then mark the area, click on? Table? and then select the menu item? Convert text to table ?. In the window that opens, check if Word has understood the layout correctly and then create the table..
You can also use other characters to separate the entries. In the menu for this function, indicate the character used for Word to correctly distribute the rows and columns.
When we create a table in Word, its appearance is usually not very attractive. But there are numerous possibilities to modify the design. After the table is created, the Table Tools opens with two new tabs on the menu bar. In design? you can choose from different templates to give the table a more professional look. If this selection is not enough, you also have the possibility to make your own adjustments, for example, in the lines or coloring certain areas. On the? Layout? you can also adapt the distribution of cells, columns and rows.
Additionally, it is also possible to use the formatting options of Word . With them you can mark content in bold or italic, modify the font size or highlight text with another color.
If before creating the table you want to select a more attractive design for the table, you can try the option? Quick tables ?: in this case Word provides formatted tables that can help in certain situations.
Word tables are suitable for simple comparisons or lists. They are created quickly and can be easily adapted. But if the requirements are more complex, such as including mathematical formulas or data analysis, it is better to turn to Excel. The spreadsheet software in the Office suite has been specially designed for these tasks. The advantage is that it is possible to integrate Excel tables into a Word document.
For this, Microsoft offers two possibilities: integrate an existing Excel table into the document or create a new Excel table directly in Word . For the first option, first of all, you need to create a table in the calculation program. The table is then marked, copied, and pasted into Word. The word processing options format the table to fit the rest of the document.
There are also other possibilities to integrate an existing Excel table. If the two files are linked , the table in the Word document adopts the modifications made in Excel. To do this, you have to mark and copy the table in Excel, but when pasting the data in the Word document you do not have to follow the usual procedure, but rather use a special function. In the tab? Home? the option? Paste? appears all the way to the left. By clicking on the option? Paste Special? you can insert the table as a link. In the list select the option? Microsoft Excel Spreadsheet Object? and confirm.
Word also offers the ability to create an Excel table directly in your document , including all the functions of a spreadsheet. In the Table menu appears the option? Excel Spreadsheet ?. Word creates a table in the style of Excel and includes all its functions: The blue bar in Word becomes the green menu in Excel. You can use the Excel options while the table is active.
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