The software for designing PowerPoint presentations was already included in the first version of the Microsoft Office office suite, launched in 1989. A market analysis published in 2010 demonstrated the company's leadership in this sector, with a 72 percent market share . PowerPoint was actually developed and released in 1984 by another company, which eventually sold it to Microsoft in 1987. It is estimated that this program is used to create 95 percent of all presentations..
Playing PowerPoint presentations is very easy when you have the program installed. In case your computer does not have this software, you can export the presentation file to other formats. For most users, the most convenient is the PDF ( portable document format ). To view these types of documents, the Acrobat Reader program, available for free, is usually used. You can also use browsers and many other alternative PDF readers to open these files.
We explain how to save a PowerPoint in PDF step by step..
Have you finished your presentation and want to send it to someone who doesn't have Microsoft Office's PowerPoint program installed? You can use the function to export PowerPoint to PDF. The PDF is a file format insurance which is widely used because it can be easily opened on all devices and operating systems. The layout of the document does not change regardless of the device with which the file is opened. To save a PowerPoint file to PDF, you must first export the file with the extension? Example .ppt ? or? example .pptx ? from the program. To do this, follow these steps:
In this window, you can select the folder where the PowerPoint file converted to PDF will be saved. Before creating it, can you open? Options ? to configure other characteristics of the PDF file that you are going to export.
The menu? Options? Allows you to configure the PDF version of the PowerPoint file. To create a document that includes all the slides in your presentation, click? All ? and select the option? Slides ? in the drop-down menu. The option ? PDF / A compatible ? in? PDF Options? it is important if you intend to save the document for the long term, as this minimum standard ensures that the file can be viewed on future devices. The other boxes are checked by default. Don't forget to enable? Bitmap Text When Fonts Are Not Embedded ?, which ensures that the presentation's original font will display on other devices even if they don't have it installed. Press? Accept ? to confirm the settings and close the window..
Before publishing the document, check? Open file after publication ?, which will save you from having to search for the file with Windows Explorer, since it will open automatically with the PDF reader program installed on your computer . With ? Optimize for: Standard ? converted files can be prepared for printing. If you select? Minimum Size ?, PowerPoint will optimize the file for online publishing at the smallest size possible . In any case, this box should only be checked if the file is only going to be displayed on the screen. Once all the parameters have been configured, confirm them with? Post ?
You also have the option to select? Save As? and choose the PDF format. However, with this method, the various conversion options that we explain in this tutorial are not displayed.
If you have enabled the? Open file after post ?, the converted presentation will open in your device's default PDF reader. Otherwise, you will find the exported PowerPoint file in the folder you selected. The file extension PPT or PPTX will have been converted to PDF.
The method is basically the same as we described above. macOS offers two options:
The steps are the same in both cases, although some Windows options are not available on macOS , such as saving notes, saving the slides as a document, and? Include hidden slides ? of the PDF file, as well as reducing the file size. In version 2011 and later, it is possible to set the print quality to a lower or higher standard when saving PowerPoint to PDF.
In the web version of PowerPoint , the presentation program runs in the provider's cloud and has the same series of functions, with the advantage that the user always has the latest (and most secure ) version.
A window opens where you should click? Download as ? (1.) and then? Download as PDF ? (2.). A status bar appears indicating that the file is ready to be saved to local disk. With ? Save As ?, you can specify where the PowerPoint will be saved in PDF format.