When you send important documents by certified mail, you ensure that the recipient will receive them in their hand. When sending emails, Gmail also offers the ability to know exactly when and at what time it was opened in the recipient's inbox. With the so-called read receipt, you will have the security of knowing that the recipient has received the emails and attachments. Activating this Gmail function is simple and very fast..
Before starting with the step-by-step guide to activate the read receipt, you should know that this function is only available for users of professional Gmail groups . Therefore, if you use Gmail as a private client, you will not be able to use it.
With G Suite, Google offers a modern office suite for businesses, government and educational institutions and other professional clients. The complete package includes services like Docs, spreadsheets, forms, and much more..
If you use the professional service of Gmail for companies and your workgroup administrator has activated the read receipt function, you can request and send receipts with ease. To do this, you just have to follow the following steps:
Step 1. Compose the email.
Step 2. Request the read receipt..
By selecting this option, the recipients of the email will receive a request for approval to send the read receipt.
The read receipt will also be sent to all recipients in copy (CC) . However, the read receipt cannot be sent if the recipient is part of an email list or has been added in blind carbon copy (BCC).
When the recipient of the email has confirmed its receipt, you will receive the notification in your inbox. But how does the recipient send the confirmation? And what should you do if you are the one who receives a request to send a read receipt?
If you receive a request to send a read receipt, it will hardly affect a change. You just have to proceed as follows:
Step 1. Sign in to Gmail and open your inbox.
By clicking on? Send confirmation ?, you will send an automatic notification to the sender, which will inform him that the mail has been received and read. As soon as you confirm receipt of the email, the sender will see the notification in their inbox.
Despite the practicality of this Gmail feature, you can never 100% say that the recipient actually read the message. Even if it confirms its receipt, it cannot be guaranteed that you have carefully read the content of the email or, if you have, that you have opened the attached files. Also, and complicating things a bit, accounts based on the IMAP protocol send automatic read receipts when the recipient marks the message as read, so that the sender receives a read receipt without the recipient having opened the mail.
Gmail has many other functions. Do you know, for example, how to set up automatic forwarding in Gmail?