Long text documents with many sections are usually provided with an index or table of contents that allows readers to get a quick idea of the content and also indicates where to find each type of information..
Fortunately, in Word, you don't need to write the indexes manually by copying each of the rubrics or the page numbers, since the word processor offers a function to create links that facilitates the work. In this manual we explain step by step, with screenshots, how to use it.
Follow the steps below to create and insert a predefined index..
The steps in this guide are intended for Microsoft Office 2016, but the indexing feature is included in all recent versions of Word.
Step 1. Place the cursor at the point in the document where you want to insert the index..
Step 2. Go to the tab? References? (References) and then click on the? Table of contents? (Table of Contents).
Step 3. From the drop-down menu, choose a format type for the index. Word offers two formats for automatic indexes and one for manual indexes.
Creating an index in Word as an automatic table of contents only works if the text headings have been assigned heading styles or formats.
Another option is to insert a custom index by the user.
Then, Word will insert the index with the chosen format in the position you have marked with the cursor.
The steps to follow to update an automatically generated index are as follows:
Step 1. Select the index in your Word document.
Step 2. Click on "Update Table", which appears just above the index itself and on the ribbon.
Step 2. Choose if you want to update only the page numbers or the full index.
Microsoft Word is not the only option for creating these types of text documents. There are many other programs with a full range of functions. We have analyzed the best alternatives to Microsoft Word and compared them in detail.