In 2019, more than 80% of the Spanish population communicated via email at some point. According to Statista, more than 2.630 million emails are sent and received every day worldwide . Despite the fact that around 55% of them are classified as spam , the percentage of email users for serious communication is still very important..
The widespread use of email has led to various usage labels . For example, it is polite to inform your communication partners when you cannot receive or read emails for a while , preferably with a short explanation. Here's how to turn this automatic reply on and off in the Gmail email client. You can also take a look at some examples to formulate the perfect automatic response.
The settings for this function are always found in the configuration section , with some differences between the desktop version and the mobile application..
In case you don't have an email account yet, you can create an email address with IONOS that suits your business.
Automatic reply is only available for Gmail addresses ( [email protected] ) and for Microsoft Exchange accounts. Automatic reply is not available for other email addresses. In this case, you will have to do it through your provider..
Open Gmail in your browser. Access your account through accounts.google.com/signin and then select the option? Gmail ?.
After clicking the button? View all settings? (2), a page with various specific settings will appear. Scroll to the bottom of the page.
In the "Automatic answer" section, you can activate and deactivate it (3). The answer can also be programmed by leaving the text written in the box and selecting in? First day? (4) the date it will begin shipping. Choosing an end date,? Last day? (5), is optional. If you activate this option, the automatic reply will stop being sent the day after you set it.
In the fields ? Subject ? Y ? Message? you can write your text . You can modify its format using the toolbar at the top of the text field. You can also add images and links if necessary.
If you are absent frequently, save these texts in a file. This way you will save a lot of time in future occasions.
Once your Gmail autoresponder is activated , a yellow bar will appear at the top of the browser. In it, there will be two links that allow you to deactivate the automatic reply (8) or modify the message (9), without having to access the settings.
Google's email client, Gmail, is also available as a mobile app. Here you will also have to access the settings to configure the automatic reply. On mobile devices, the user usually has his Gmail account open, since the mobile is already secured using other techniques, compared to the password of the desktop application.
After entering the application menu, you will find the? Settings ? at the bottom (2). By clicking here, your account address (3) will appear. Click on it and you will find more configuration options, starting with the "Account" section.
A little further down the menu, in the? General? Section, you will find the option? Automatic answer ? and, below, its status in light gray (4). Click at this point and a new window will appear with your automatic response and a sliding button to activate and deactivate it (5). Here, as in the desktop version, you can also set the period in which it will be active. Remember to save the changes when you finish (6).
You can use a notes application on your mobile device to save the texts of different emails. If you have already saved a message to your Google account from the desktop version, it will also appear in the application.
