If Excel tables are used with cells that have a lot of content , the Microsoft application usually shows a part of it and hides the rest by default. This happens whenever the size of the text or figures that have been entered exceeds the specified width of the cell and the cell next to it is not empty..
The entire content can be viewed by double-clicking the cell in question, or by selecting the cell to read the content in the edit bar, but these methods are not entirely practical. It is much more elegant to integrate a line break in the cell, thus displaying the content in several lines. Here we explain how to add these line breaks in an Excel cell and what problems can arise during this process.
To add line breaks in Excel, the simplest solution is to use the automatic jump function. This function can be activated for all desired fields in the table. Thus, the spreadsheet program automatically divides the content of the fields in this format into several lines , so that all the content is always displayed..
For Excel to automatically set paragraphs into cells, it only takes a few steps: first, click the left mouse button to mark the field where the automatic line break should be set. This can also be done if you want to select several fields , for which you must hold down the left mouse button and then move the mouse through the desired fields. Alternatively, you can hold down the [CTRL] key and then select the different table fields by pressing the left mouse button:
Next, open the tab? Home? (as long as it hasn't been opened yet) and click the button? Text wrapping ? (Wrap Text) from the category? Alignment ?:
Based on our example document, the output looks like this:
In many cases it is recommended to specify Excel to jump into a cell at a certain point in order, for example, to group certain content elements directly below each other. For this, the Microsoft program has prepared the appropriate tool: the manual jump function. In order to use it, the edit mode of the line in question must be opened . This is accomplished in two ways:
Place the cursor at the point where Excel should take the line break in the cell and press the [Alt] + [Enter] key combination . The Alt key must always be held down .
Use this combination twice when you want to directly add a second line break and therefore an entire paragraph in the Excel cell (in the strict sense of the word, it is actually two line breaks):
If we take into account the previous instructions, the process to insert a line break in Excel is not excessively complicated. However, in some cases, the line break functions explained above do not have the expected effect. This often happens when working with external Excel documents : most of the time, problems are due to existing formats that prevent long content blocks from being displayed optimally. In many cases, the reason why the newline does not work the way you want is related to the function? Merge cells ? and entering a fixed value for the maximum line height ..
In many cases, Excel appears to correctly perform the line break in a cell, but it does not display the entire content of that cell . The reason for this problem is that the author of the document has specified a fixed size for the line height, so Excel hides some of the content despite the line break. This problem can be solved in a few steps:
In Excel you cannot execute a line break in those cells that are combined. If manual or automatic skipping doesn't work either, the selected Excel field may be a combination of cells . In case you want to add a line break in that Excel cell, then you will need to split those combined cells first.
If you want to keep the combination of cells, the line break can be used by manually adjusting the line height and column width.
The division of a combination of Excel cells is done as follows: