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Share on Google Drive and block the download option

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1. How to restrict the download of a shared file in Google Drive

One of the daily tasks we do in Google Drive is to share a file with other users. This is done through links and the recipient who receives said link can open it directly from their Gmail account and based on the permissions granted in the sharing process, the recipient will be able to work on it..

 

 

In general, the sharing function in Drive is used for online collaboration and similar tasks and in some cases the files that are shared are private, so it is not sure that the person who has access to it will download or create copies which in the future can be a high risk issue.

 

getFastAnswer will explain how you can share a file on Google Drive and restrict its download functions..

 

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1. How to restrict the download of a shared file in Google Drive

 

Step 1

We open Google Drive, right click on the file to share and select the option "Share":

 

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Step 2

The sharing window will be displayed, there we enter the recipient's email or name at the top and we can see the different types of permissions to assign. For this case we select the Commenting permission:

 

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Step 3

Now we click on the configuration icon (pinion) in the upper right part and the following options will be displayed:

 

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Step 4

We deactivate the box "Readers and commentators can see the option to download, print and copy":

 

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Step 5

We return to the previous menu and share the link with the recipient by clicking Send:

 

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Step 6

Once the recipient receives the email with the link, they will see something similar to this:

 

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Step 7

You will click on the available button (depending on the type of file) and in this case the file will open in Google Docs, we can see at the top that the print option is disabled:

 

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Step 8

If we go to the File menu we will see that some options such as copy or print are not active:

 

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With this method we can add more security to the files that require it in Google Drive.

 


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