Question

Outlook: Create a backup - this is how you save your emails

Answer 1

Create a backup in Microsoft Outlook - this is how it works
1st step:
2nd step:
3rd step:
4th step:
5th step:
6th step:
quick start Guide

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With a backup of your e-mails in Outlook, you protect yourself against permanent data loss. We'll show you how to secure your emails..

Once your computer has been irreparably damaged, your Outlook files may also be lost. You should therefore make a backup of your Outlook files on an external storage medium at regular intervals. Use the PST format for this, because it saves all the e-mails from your Outlook account in a single file at the same time. In our tips + tricks we will show you how to create such a PST file with Outlook.

Create a backup in Microsoft Outlook - this is how it works

Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

Open Outlook and click on the " File " tab in the top left .

2nd step:

In the window that will open, select " Open and Export " on the left-hand side and then click on " Import / Export ".

3rd step:

The import / export assistant opens . Select the option " Export to file " and click on " Next> ".

4th step:

Now you will be asked in which file format you would like to save the backup. Ideally, you should select " Outlook data file (.pst) " because this file format is the easiest for you to import the backup back into Outlook.

5th step:

Now you can choose which of your Outlook folders should be saved. Check the box next to " Include subfolders " so that all files in the selected folder are backed up. Confirm with " Next> ".

6th step:

In the following window you must now determine a storage location for the backup. Ideally, you should select an external storage medium such as an external hard drive or a USB stick. So your Outlook backup is still available even if your computer is irreparably damaged. If you regularly create a backup in the same storage location, you should also set the item in front of " Replace duplicates with exported elements " under Options . This means that no file is saved twice, which means that your backup will take up less storage space. The backup is then created with a click on " Finish ".

quick start Guide

1. Click File > Open And Export > Import / Export .
2. Select the Outlook Data File (.pst) file format .
3. In this step, you will select the Outlook folders to be saved. Check the box in front of " Include subfolders ".
4. Only one mailbox can be exported per process. If you have several mailboxes, check the box that you want to export. Activate the box for "Include subfolders" to ensure that all elements of the account are really included.
5. Then click Next".
6. Determine the storage location (external storage medium) of the backup and set the point at " Replace duplicates with exported elements ". Finally confirm with " Done ".

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