Question

Search for Outlook folders - this is how it works

Answer 1

Show folder overview for the mailbox
1st step:
2nd step:
3rd step:
Use advanced search in Outlook
1st step:
2nd step:
3rd step:
4th step:
Create folder search macro
1st step:
2nd step:
3rd step:
4th step:
5th step:
6th step:
7th step:
8th step:
Quick guide: Show folder overview for the mailbox
Brief instructions: Use the advanced search in Outlook
Quick guide: Create a macro to search for folders

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Are you looking in vain for a folder in Outlook? We'll show you the options..

Outlook offers many options for searching for email. However, if you accidentally moved a folder to another subfolder, you will look in vain for a function to find it again. However, there are a few ways and tips on how to find a folder and its path in Outlook. In this post we have put together three methods for you.

• Show folder overview for the mailbox
• Use advanced search in Outlook
• Create folder search macro

Show folder overview for the mailbox

The easiest way to find a folder is the folder overview integrated in Outlook. Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

Right click on your email account and select the " Data File Properties " option .

2nd step:

Here click on " Folder Size ".

3rd step:

All sub-folders are now displayed. Scroll down to the very bottom to see all of the subfolders in Outlook.

Use advanced search in Outlook

Advanced search is a way if you can remember what emails are in the folder you are looking for. Follow our step-by-step instructions or take a look at the brief instructions ..

1st step:

Click in the search box above your messages. In the menu ribbon above you can then click on " Advanced Search " via " Search Tools " . Alternatively, you can also press [Alt] + [Ctrl] + [Y] .

2nd step:

In the new window first click on " Browse ". Activate your mail account and all other folders belonging to this account so that all folders are also searched. To do this, simply activate the box next to the folders. In addition, activate " Search subfolders " so that hidden folders can also be found. Save the settings with " OK ".

3rd step:

Now look for a message that you assume is in the folder you are looking for. You can enter either the subject or the sender. Then click on " Start Search ". All e-mails with the corresponding subject, including the folder, will now be displayed to you.

4th step:

Double click on the email that is in the folder you are looking for. This should now open in Outlook. The actual workaround to find the folder now is to press [Alt] + [Ctrl] + [Y] again to open the advanced search. If you now click on " Search ", the complete folder path will be displayed and you will know again exactly where your folder is located.

Create folder search macro

If the methods presented did not bring the desired success, you are guaranteed to find the folder you are looking for with this Marko. Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

You need to enable developer options in Outlook first. Right click the ribbon at the top and click " Customize Ribbon ".

2nd step:

Now check the box next to " Developer tools " and then click on " OK ".

3rd step:

In the menu ribbon, under " Developer " click on " Macros "> " Macros ".

4th step:

Enter a macro name and click " Create ". The VBA editor opens.

5th step:

Copy and paste the following code from vba.office.net into the empty field. Then press the floppy disk symbol to save . Close the editor.

6th step:

Go again via " Developer "> " Macros " to " Project1.FindFolder " or to the name you gave the Marko.

7th step:

Enter the folder name and click OK .

8th step:

You will then be shown the path to the folder you are looking for. Click on " Yes " to go directly to the folder.

Quick guide: Show folder overview for the mailbox

1. Right click on your mailbox and select " Data File Properties ".
2. Now click on " Folder Size ".
3. All your subfolders of the mailbox will now be displayed here.

Brief instructions: Use the advanced search in Outlook

1. Click on the mailbox in which you are looking for the folder and press [Alt] + [Ctrl] + [Y] .
2. Then click on " Search ", select all folders and activate " Search subfolders ". Continue with " OK ".
3. Search for the appropriate subject or sender and click on " Start Search ".
4. If the mail is found in the correct folder, double click on the message.
5. Press [Alt] + [Ctrl] + [Y] again and you will see the exact folder path of the folder you are looking for in Outlook.

Quick guide: Create a macro to search for folders

1. Enable the developer options. To do this, go to the ribbon , right-click and select " Customize Ribbon ".
2. Check the box next to Developer Options.
3. In the menu ribbon, under " Developer " click on " Macros "> " Macros ".
4. Enter a name and click " Create ".
5. Copy the code from vba.office.net and enter it in the VBA editor.
6. Save the macro and close the editor.
7. You can then call up the macro again via the menu.
8. Enter the folder name here and click " OK ".
9. You will now see the folder path. With " Yes " you will get there directly.

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