Question

Word: Create macros - this is how it works

Answer 1

What is a macro and what is it useful for?
How to create a macro in Word with a button
1st step:
2nd step:
3rd step:
4th step:
5th step:
6th step:
7th step:
8th step:
How to create a macro in Word with a keyboard shortcut
1st step:
2nd step:
3rd step:
4th step:
5th step:
Quick Start Guide: How to Create a One Button Macro in Word
Quick start guide: How to create a macro in Word with a keyboard shortcut

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To automate frequently performed tasks, you can create a macro in Word. We'll show you how it works here..

A macro makes working in Word and other Office documents easier by summarizing frequently performed tasks and performing them automatically. In this article we explain how you can create or record a macro with a button or a key combination and how you can then reactivate it in your Word file.

• What is a macro and what is it useful for?
• How to create a macro in Word with a button
• How to create a macro in Word with a keyboard shortcut

What is a macro and what is it useful for?

A macro is a summarized sequence of instructions or commands that are executed together with the click of a button or key combination. The practical thing for you is that once you enter text or a sequence of commands that you use frequently, the call automatically executes it for you. In Word, a macro is saved under a specific name, also known as a "macro name". A macro makes your work much easier, as command sequences that are frequently entered can be easily called up using a macro. You can call up the macro using a button or a key combination , as you wish .

How to create a macro in Word with a button

Follow our step-by-step instructions or take a look at the brief instructions ..

1st step:

Switch to the " View " tab in the menu bar and click the " Macros " icon .

2nd step:

In the context menu that appears, click on " Record Macro ".

3rd step:

You have the option of defining your own " macro name" in the field of the same name. Via the selection under " Save macro in " you have the option " All documents (Normal.dotm) ", which enables you to use the macro in other Word documents.

4th step:

You can assign the macro to a button or the keyboard. Click the button .

5th step:

Click on the newly created marko . The name is represented in the form of " Normal.NewMacros.MacroName ". Then click on " Add ".

6th step:

You can now use the icon for the button change . To do this, click on " Change ..." and select an icon of your choice. Also enter a suitable name for the macro. Confirm with " OK ".

7th step:

The recording of the macro now begins automatically. Every change or input via the mouse or keyboard is recorded. To end the recording, go to " View "> " Macros "> " Stop Recording " again.

8th step:

To activate the macro, click the button above the menu bar . The symbol may vary, depending on what you specified for the macro in step 6.

How to create a macro in Word with a keyboard shortcut

Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

In the menu bar, click " View "> " Macros "> " Record Macro ".

2nd step:

Enter a " Macro Name " in the appropriate field. If you want to use the created macro in other documents as well, change the selection under " Save macro in " to " All documents (Normal.dotm) ".

3rd step:

Then click on " Keyboard ".

4th step:

In the " New key combination " field, insert a desired key combination by pressing several keys. Word will tell you whether the keyboard shortcut is currently assigned or not. Then click on " Assign " and " Close ".

5th step:

The macro is now recorded in the file. Word will now record all your mouse and keyboard inputs. You can click different commands or enter keys for steps in a task. To end the recording, go to " View "> " Macros "> " Stop Recording " again. Then press the previously defined key combination to activate the macro.

Tip: You can find out how to create macros with VBA in Excel here..

Quick Start Guide: How to Create a One Button Macro in Word

1. Click " View "> " Macros "> " Macro Recording ".
2. Enter a " Macro Name ". Under " Macro save in "> " All documents (Normal.dotm) from".
3. Click " button "
4. Select the macro which is displayed in the form of " Normal.NewMacros.MacroName ".
5. Click on " Add ".
6. With " Change ... " you give the macro a new symbol and a new name.
7. Confirm with " OK ".
8. The macro will now be recorded automatically. Enter the commands or keystrokes you want .
9. End the recording via " View "> " Macros "> " End recording ".
10. To activate the macro , click the button .

Quick start guide: How to create a macro in Word with a keyboard shortcut

1. Click " View "> " Macros "> " Macro Recording ".
2. Enter a " macro name one" and select the " Store macro in "> " All documents (Normal.dotm) " so you can use the macro in other files.
3. Click on " Keyboard ".
4. In the " New key combination " field, insert a desired key combination by pressing several keys .
5. Click on " Assign " and then on " Close ".
6. The macro will now be recorded. Enter the commands or keystrokes you want .
7. End the recording via " View "> " Macros "> " End recording ".
8. To activate the macro , press the key combination .

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