Question

Thunderbird: set up an out-of-office notice - this is how it works

Answer 1

Create an out-of-office notice with the help of a filter
1st step:
2nd step:
3rd step:
4th step:
5th step:
Create an out-of-office notice for the e-mail provider
Web.de
1st step:
2nd step:
Gmx.de
1st step:
2nd step:
Gmail
1st step:
2nd step:
Yahoo
1st step:
2nd step:
Freenet
1st step:
2nd step:
quick start Guide

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An out-of-office message is useful if you want to go on vacation, for example. You can find out how to set one up in Thunderbird here..

Whether you are going on vacation, on a business trip or just sick - it can happen again and again that you are not in the office for several days and cannot check your e-mails. In such cases, you can set up a vacation notice that is automatically sent to your contacts as soon as they write you an email. This way they know that they cannot expect an immediate answer from you.

• Create absences using a filter
• Create an out-of-office notice for the e-mail provider

Create an out-of-office notice with the help of a filter

In order to be able to send out-of-office messages with Thunderbird, the program must always be open in order to receive new e-mails and to be able to reply to them. Your computer has to be switched on all the time when you are away! If that bothers you, ask your employer whether they have set up their own server for such cases. If you have linked an email account from one of the well-known email providers to Thunderbird, see the second guide . Otherwise, follow our step-by-step instructions or take a look at the brief instructions .

1st step:

First of all, you need to write your out-of-office reply. To do this, click on " Compose " in Thunderbird . In the " From: " field, enter the e-mail address from which you want to send your vacation notice. As the subject itself Eigent office reply .

2nd step:

When you're done, you'll need to save your note as a template. To do this, select " File " and " Save as ". Then select " Template ".

3rd step:

Now you need to set up the filter. To do this, click on the three-line menu at the top right and select " Filter ".

4th step:

Now click on the drop-down menu next to " Filter for: " and select the e-mail account for which you would like to create the vacation notice. Then click on the " New ... " button .

5th step:

Now select the same settings as shown in the picture above. In " Filter Name: " enter fittingly office notice one. Under " Apply filter to: " just tick the option " Message retrieval " and next to it select " After Junk Detection ". For example, emails recognized as spam by Thunderbird will not be answered. Then select " No conditions " and under " Actions to be carried out " the option " Reply with template ". Then select the one you just created Template . Then click on " OK " and the filter is activated.

Create an out-of-office notice for the e-mail provider

A vacation notice is automatically sent to all senders by the e-mail server. Since Thunderbird does not have a protocol that is supported by all e-mail providers with which you can create an out-of-office notice, you have to set this up with your respective e-mail provider. We have listed the most common ones here:

• Web.de
• Gmx.de
• Gmail
• Yahoo
• Freenet

Web.de

1st step:

Log in to web.de and click on " Settings " at the bottom left .

2nd step:

There click under " E-Mail " on " Automatic reply ". Now select " Activated in the period from " and specify a period in which the vacation notice should be sent. Then write the note and click " Save ".

Gmx.de

1st step:

Log in to gmx.de and click on the " Settings " button at the bottom left .

2nd step:

There you then select " Out of office notice ". Activate the vacation notice and enter an appropriate message. Then click on " Save ".

Gmail

1st step:

Sign in to Gmail and click the gear in the top right corner . Then select " Settings ".

2nd step:

Scroll down to the " Out of Office " section at the bottom of the page . Select the option " Vacation Notice Enabled " and then enter a time period. Then formulate the message and click on " Save changes ".

Yahoo

1st step:

Sign in to Yahoo and click the gear in the top right corner . Then select " Additional Settings ".

2nd step:

Now click on " Vacation Notice " on the left and activate the switch for " Activate Vacation Notice ". Then set a time period and write a suitable message. When you are finished, click on " Save ".

Freenet

1st step:

Log in to Freenet and click on your profile picture in the top right corner . Then select " Settings ".

2nd step:

Now click under the category " Manage mailboxes " on " Add, edit " vacation notice and then on the button " Add ". Freenet does not allow Basic customers to write their own message, but the pre-written message should be appropriate.

You can also read here how to create an automatic reply for Outlook..

quick start Guide

1. First, create a template of your out of office reply. To do this, click on " Compose " in Thunderbird . For " From: " enter the e-mail address for which you would like to create the note. When you're done composing, choose File > Save As > Template .
2. Now click on the three-line menu at the top right and select " Filter ".
3. Under " Filter for: " select the e-mail address for which you would like to set up the vacation notice and then click on " New ... ".
4. In " Filter Name: " enter fittingly office message and select to " filter for use in: " the only option " message retrieval ". Next to it, set " After Junk Detection ". Then select " No conditions ". Under " Actions to be carried out: " set " Reply with template " and next to it select the template you just created . Then click on " OK " and the filter is activated.

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