Question

Microsoft Teams: screen sharing in video conference

Answer 1

Share your screen during a call
1st step:
2nd step:
3rd step:
1st step:
2nd step:
3rd step:
4th step:
5th step:
6th step:
Share screen in chat
1st step:
2nd step:
3rd step:
Quick start guide: Desktop
Quick start guide: smartphone
Quick start guide: Chat

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You can share your screen with your team during a meeting for demonstration purposes. We explain how it works..

Microsoft Teams is a comprehensive collaboration tool that is available as part of the Microsoft Office suite. Video telephony is a core function in Microsoft Teams. To make your meetings even easier, you can share your screen with the other participants during a video conference. This works on both the computer and the smartphone.

• Share your screen during a call
• Share screen in chat

Share your screen during a call

If you're on a call, you can quickly find the screen sharing feature.

• Desktop
• Smartphone

Desktop

Follow our step-by-step instructions or take a look at the brief instructions ..

1st step:

While on a call, click the screen sharing icon . This is located at the top of the window. It doesn't matter whether you are making a voice or video call.

2nd step:

You can then choose to split your entire screen or just a specific window . You can also select a moderator mode here, with which you can, for example, show your video next to your screen transfer as shown in the images.

3rd step:

If you have started a screen transfer, you can end it again by clicking the icon for the transfer again . When you end the call , the screen sharing will also stop.

Smartphone

Follow our step-by-step instructions or take a look at the brief instructions .

1st step:

During a call, tap the three dots below . It doesn't matter whether it's a voice or a video call.

2nd step:

Now select the " Share " entry .

3rd step:

Then tap " screen sharing ". You can activate the " Audio " switch to also share the audio from your smartphone. You also have the option to share a video or photo here .

4th step:

Now all you have to do is tap " Start " to begin sharing your screen.

5th step:

The other participants in the call can then see your screen.

6th step:

You can stop broadcasting your screen by tapping End Presentation at the bottom or simply end the call .

Share screen in chat

You can also share your screen with others without making a call. It's easy to do via chat. However, this feature is only available if all participants are using the desktop version. Follow our step-by-step instructions or take a look at the brief instructions ..

1st step:

Select the chat you want in Microsoft Teams and click the screen sharing icon in the top right corner . You will then see several options for the transfer. Here you can choose, among other things, whether you want to split your entire screen or just a specific window . If you click on an option, a request is sent to the chat partner (s).

2nd step:

The chat partner (s) must then accept your screen transfer request .

3rd step:

If the request is accepted, your screen will be shared. You can stop the transmission at any time by clicking the " End presentation " button in the bar at the top .

Quick start guide: Desktop

1. During a voice or video call, click the screen sharing icon at the top of the window.
2. Then choose whether you want to broadcast your entire screen or just a specific window .
3. The transfer can be ended by clicking the screen transfer icon again or by ending the call.

Quick start guide: smartphone

1. During a voice or video call, tap the three dots below.
2. Then select " Share ".
3. Then tap on " Screen ". The broadcast can then be stopped again when you end the call or by tapping " End Presentation " below.

Quick start guide: Chat

1. Open the chat you want in Microsoft Teams and click the screen sharing icon in the top right corner .
2. The chat partner must then accept the request for transmission.
3. If the request is accepted, your screen will be transmitted. To exit, just click on " End Presentation " above.

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