Question

Create hyperlinks in Microsoft Office

Answer 1

Format a URL as a hyperlink
Customize the anchor text of the hyperlink
Modify hyperlinks

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Create hyperlinks in Microsoft Office

Hyperlinks or links are an essential part of the World Wide Web. These are one-way references that link websites and allow administrators to guide users through their online content, as well as link sources or recommend other pages with more related information..

However, hyperlinks are not limited to the Internet. In principle, any electronic document can contain hyperlinks; texts, presentations, tables or emails that are created with Microsoft Office are no exception.

To find out where to find the hyperlink feature in the Office product range and what options are available for adding links, read on..

Index

1. Format a URL as a hyperlink
2. Customize the anchor text of the hyperlink
3. Modify hyperlinks

Format a URL as a hyperlink

Microsoft Office programs such as Word, Excel, Outlook or PowerPoint automatically transform URLs (Uniform Resource Locators) into hyperlinks by following the steps below:

Step 1: enter or copy and paste the desired URL in a text document, an Excel sheet or an Outlook email.

Step 2: make sure the cursor is right behind the entered address and hit the? Enter? or the space bar..

The program will then automatically replace it with a hyperlink whose destination will be the address entered.

The default format for hyperlinks in Microsoft Office products is blue underlined text.

To access the hyperlinks in a Word document, hold down the [CTRL] key and click with the left mouse button on the underlined anchor text.

Customize the anchor text of the hyperlink

These are the steps to follow to create a hyperlink with custom text:

Note

In our step-by-step explanation of adding a hyperlink, we use Microsoft Word for macOS as an example, but the steps are the same for all Microsoft Office for Windows products, although the names may vary.

Step 1: mark the piece of text that you want to use as the anchor text of the hyperlink. You can also use an image.

Step 2: on the ribbon, choose the option? Insert? and then click on? Hyperlink ?, or select? Hyperlink ?? in the shortcut menu. The corresponding shortcut is [CTRL] + [Alt] + [K].

You can also use the? Link? from the shortcut menu of your Microsoft Office program.

The Microsoft Office program opens the "Insert Hyperlink" window, from which you can modify all the hyperlink settings.

In the window? Insert Hyperlink? the hyperlink settings are defined.

The anchor text you have chosen will appear in the? Text to display? Box, where you can modify it.

Step 3: Define the hyperlink destination with one of the following options:

• Internet Website - Click? Website or File? and enter in the field? Address? the URL of the web page you want to link to.
• File from your computer: click? Web page or file? and insert the path to the file.
• Another point in the same document: click on? This document? and select the text fragment, slide or cells to which the hyperlink is to redirect.
• A snippet in another document - click? Web page or file? and find the file whose content you want to link. Select the point of the text you want to link to.
• Link to another email: click? Email address? and enter the email address in the corresponding field. If necessary, enter a subject.

Step 4: click on the? Info button. onscreen...? to define a short text that appears when you move the mouse over the link. If this field is not customized, the hyperlink's destination address will be displayed by default.

Step 5: confirm the changes by clicking "OK".

Modify hyperlinks

Follow the steps below to edit a hyperlink inserted in a Microsoft Office file.

Step 1: click on the hyperlink with the right mouse button.

Step 2: From the shortcut menu, select? Modify Hyperlink ...?

The Microsoft Office program will then open the? Modify hyperlink? Window, which presents the same configuration options as the window ? Insert link? described above.

You can also customize the appearance of the hyperlink itself in any of Microsoft's office applications. To do this, use the formatting options found on the "Home" tab in the "Font" group.

advice

In our next article on this topic, we tell you how to delete a hyperlink that has been created in Word, Excel, Outlook or PowerPoint.

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